AI Receptionist for Dentists – Simple Patient Scheduling
Deliver professional patient care from the very first call with HiThere AI – your 24/7 AI phone answering service that keeps your dental clinic responsive, efficient, and reliable.
Why Dental Clinics Trust HiThere AI
Cost-Effective Support
Offer premium call handling without the overheads of hiring additional front-desk staff. HiThere AI gives your patients consistent, professional service at a fraction of the cost.
Tailored for Your Practice
Customise your AI receptionist to suit your clinic’s needs. From booking appointments and answering FAQs to confirming treatment details or providing insurance guidance, HiThere AI adapts to your workflow.
24/7 Patient Assistance
Whether it’s after hours, weekends, or public holidays, HiThere AI answers calls around the clock, ensuring patients always reach someone who can help.
Boost Clinic Productivity
Let your dental team focus on patient care while AI virtual receptionist manages calls, books appointments, and handles routine enquiries — helping your clinic run more smoothly.
Scalable for Any Clinic Size
Dental receptionist AI works seamlessly whether you’re a solo dentist or managing multiple practices, scaling with your clinic as it grows.
Happier Patients, Better Care
Every call is answered promptly and professionally, giving patients peace of mind and improving their overall experience with your clinic.
How HiThere AI Supports Your Dental Clinic
Patient
Hi, I’d like to book a checkup.
HiThere AI
Of course! When would you prefer to come in?
Patient
Next Tuesday at 3 PM.
HiThere AI
Perfect. I’ve booked your checkup for Tuesday at 3 PM.
Manage Appointments with Ease
Your AI receptionist books checkups, cleanings, and treatments while handling cancellations and reschedules to keep your calendar accurate and up to date.
Key Benefits:
- Schedule checkups, cleanings, and follow-up visits
- Manage cancellations and appointment changes
- Share available time slots instantly
Support During Dental Emergencies
HiThere AI, your AI receptionist for dentists, quickly assesses urgent dental situations, provides patients with immediate guidance, and ensures emergency calls are routed to the appropriate dentist without delay.
Key Benefits:
- Assess emergency situations and pain levels
- Provide immediate care instructions
- Prioritise and route urgent calls to on-call dentists
Patient
Hi, I’ve got severe tooth pain and swelling.
HiThere AI
I’m sorry to hear that. On a scale of 1 to 10, how bad is the pain?
Patient
It’s about a 9, I can’t sleep.
HiThere AI
Understood. I’ll alert the on-call dentist immediately and provide you with urgent care instructions.
Patient
Hi, does my insurance cover wisdom tooth removal?
HiThere AI
Let me check your insurance details… yes, your policy includes partial coverage for this procedure.
Patient
That’s great news.
HiThere AI
Glad to hear! Your insurance will help cover part of the procedure cost.
Handle Insurance and Billing Queries
Key Benefits:
- Verify insurance coverage and benefits
- Answer billing and payment-related enquiries
- Assist with payment arrangements
Set Up Your Dental Clinic AI Receptionist in Minutes
Step 1: Answer Calls and Schedule Appointments Instantly
HiThere AI picks up every incoming call automatically, making sure no patient enquiry or appointment request is missed. Patients are greeted warmly and professionally from the first ring.
Step 2: Recognise Returning Patients via CRM
Our AI Virtual Receptionist identifies returning patients using your CRM or patient database, providing personalised service based on their appointment history, treatments, or preferences.
Step 3: Manage Appointments and Special Requests
HiThere AI handles appointment bookings, cancellations, and rescheduling with ease. It also notes special requirements such as accessibility needs, treatment preparation, or follow-up care — all logged in your CRM.
Step 4: Automated CRM Logs and Notifications
All interactions are automatically recorded in your CRM, with summaries or alerts sent to your staff via SMS or email, ensuring your dental team stays updated and ready to provide seamless patient care.
Frequently Asked Questions
Can the AI answering service handle dental emergencies?
Yes. HiThere AI can triage urgent dental issues, assess the severity of pain or risk, and route emergency calls to the on-call dentist immediately.
Can the AI schedule routine check-ups and treatment appointments?
Absolutely. HiThere AI can book cleanings, consultations, orthodontic visits, and follow-ups while keeping your calendar accurate and avoiding double bookings.
How does the AI receptionist manage cancellations or rescheduling?
HiThere AI can automatically update appointments in your system, notify your staff, and offer alternative time slots to patients in real time.
Can HiThere AI assist with insurance and payment queries?
Yes. HiThere AI can verify insurance coverage, answer common billing questions, and help patients understand payment options, ensuring smoother admin operations.