AI Receptionist for Professional Services – Smarter Call Management
HiThere AI provides a phone answering service for custom professional services, handling client calls, qualifying leads, and booking consultations 24/7.
Why Custom Professional Services Choose HiThere AI
Efficient Call Management
HiThere AI answering service handles client calls instantly, logs essential details, and schedules consultations or follow-ups according to priority.
Accurate Client Logging
Capture client information, service requirements, and preferences correctly every time, helping your team provide fast and organised service.
Support Clients 24/7
AI Virtual Receptionist is available day and night, including after-hours enquiries, so clients can always reach your practice when needed.
Lighten Your Staff Workload
Allow your professionals and office team to focus on core tasks while HiThere AI handles incoming calls, schedules, and client records automatically.
Scalable for Any Practice
Whether you run a small firm or a large agency, HiThere AI adapts to your operations, handling peak periods and sudden spikes in client enquiries.
Professional Client Experience
Every caller receives courteous, accurate attention, helping build trust and encouraging repeat consultations.
How HiThere AI Supports Your Custom Professional Services
Client
I need a consultation about my insurance claim this Wednesday at 3 PM.
HiThere AI
Absolutely! Can I have your name and the best contact number?
Client
It’s Jane Robertson, 0412 345 678.
HiThere AI
Thank you! Your consultation is booked for this Wednesday at 3 PM, and a confirmation has been sent.
Handle Client Consultations Quickly
Key Benefits:
- Gather client information and service requirements accurately
- Schedule meetings, calls, or virtual consultations
- Forward urgent requests to the right professional
Streamline Ongoing Client Requests
AI receptionist for Custom Professional Services logs special client requests, case updates, or document submissions, and routes them to the appropriate staff member.
Key Benefits:
- Capture client notes, deadlines, and preferences
- Notify the relevant team immediately
- Track requests to ensure timely follow-up
Client
I need to submit documents for my tax return before next Friday.
HiThere AI
Got it! Can you confirm the file type and your email address?
Client
PDF files, my email is michael.sanders@gmail.com.
HiThere AI
Perfect! Your documents have been logged and sent to your accountant.
Client
I have a legal question about my contract tonight.
HiThere AI
I can assist! Can you provide your name and case reference?
Client
Alex Turner, case #4521.
HiThere AI
Thank you! Your enquiry has been forwarded to the on-call lawyer for immediate review.
24/7 Support for Clients
HiThere AI ensures calls and enquiries are answered any time of day, keeping your services accessible outside standard office hours.
Key Benefits:
- Answer client calls during and after business hours
- Handle multiple calls at once
- Escalate urgent requests to the right professional promptly
Set Up Your Custom Services AI Receptionist in Minutes
Step 1: Take Every Call
AI Virtual Receptionist answers all incoming calls instantly, making sure every client enquiry, booking request, or urgent matter is captured.
Step 2: Log Client Details
HiThere AI’s iHub CRM saves information for new and returning clients, including service type, preferences, and history, so your team can provide tailored support.
Step 3: Handle Appointments and Requests
Easily schedule, modify, or cancel consultations and service sessions, while keeping all client details and requests organised in iHub CRM.
Step 4: Keep Staff Informed
Automatic alerts and daily summaries are sent to the right team members, ensuring everyone stays updated and ready to assist clients promptly.
Frequently Asked Questions
What types of custom professional services can HiThere AI support?
HiThere AI can handle client calls and enquiries for law firms, accountants, insurance agencies, consulting services, marketing agencies, and so on.
Can AI Virtual Receptionist schedule consultations or appointments?
Yes. The AI virtual receptionist can book client meetings, consultations, and follow-ups automatically, sending confirmations via email or phone.
Does HiThere AI record client requests and preferences?
Absolutely. All special requests, project instructions, or client requirements are logged and forwarded to the appropriate staff for timely action.
Can HiThere AI manage general client enquiries?
Yes. HiThere AI can answer questions about services, pricing, availability, office hours, or take messages for staff follow-up.
Is HiThere AI call answering service available outside normal office hours?
Streamline Your Custom Services with HiThere AI
AI Receptionist helps you track every call, booking, and client request without missing a beat. Book your demo now!