AI Receptionist for Health & Wellness – Smarter Client Scheduling
HiThere AI provides an appointment answering service for gyms, spas, and wellness centres, handling bookings and client calls efficiently.
Why Health & Wellness Centres Trust HiThere AI
Efficient Appointment Scheduling
HiThere AI manages session bookings, cancellations, and class registrations automatically, reducing mistakes and freeing your staff to focus on clients.
Personalised Client Support
Answer enquiries about services, membership plans, schedules, and wellness packages with accurate, helpful information.
Always Available
Handle calls and messages promptly, including last-minute appointment requests or questions about classes.
Boost Staff Productivity
Let trainers, therapists, and reception teams focus on clients while HiThere AI manages calls and messages efficiently.
Flexible for Any Facility
AI Virtual Receptionist works for small studios, gyms, or large wellness centres, adjusting to seasonal demand without extra staff.
Professional Support
Every client receives consistent, courteous assistance, building trust and encouraging repeat visits.
How HiThere AI Supports Your Health & Wellness Centre
Client
Hi, I’d like to book a yoga class for next Wednesday at 6 PM.
HiThere AI
Sure! Can I have your name and email address?
Client
It’s Alex Martin, alex.martin@gmail.com.
HiThere AI
Thank you! Your yoga class is confirmed. A confirmation email has been sent.
Schedule Sessions Effortlessly
HiThere AI schedules sessions automatically, collects client details, and confirms bookings instantly.
Key Benefits:
- Check class or session availability in real time
- Collect client information and preferences
- Send confirmations via SMS or email immediately
Record Special Client Requests
HiThere AI phone answering service logs every request, such as dietary consultations, personal training preferences, or spa services, and forwards them to the appropriate staff for timely action.
Key Benefits:
- Capture client preferences and special requirements
- Notify the correct trainer, therapist, or staff immediately
- Track requests to ensure smooth fulfilment
Client
I’d like a deep tissue massage on 15th September 2025.
HiThere AI
Noted! Can you confirm the preferred time and therapist?
Client
2 PM with Sarah Thompson, please.
HiThere AI
Perfect! I’ve informed the spa team and your appointment is confirmed.
Client
The massage room is not ready for my 10 AM appointment.
HiThere AI
I understand! Can you confirm the room number and service type?
Client
Room 3, Balinese Massage.
HiThere AI
Thank you! I’ve alerted the staff, and your session will start shortly.
Provide Assistance Anytime
AI Receptionist for Health & Wellness ensures clients can get help whenever needed, whether it’s last-minute session changes, general enquiries, or urgent requests.
Key Benefits:
- Answer client calls at any time of day
- Provide clear guidance and reassurance
- Forward urgent requests immediately to trainers or staff
Set Up Your Health & Wellness AI Receptionist in Minutes
Step 1: Answer Every Client Call
AI virtual receptionist picks up all incoming calls for your gym, spa, or wellness centre, so no appointment, enquiry, or service request is missed.
Step 2: Track Every Client
HiThere AI’s iHub CRM identifies returning clients and records their preferences, while also logging new client details, helping your team deliver personalised service for everyone.
Step 3: Manage Appointments and Requests
Schedule, update, or cancel sessions, classes, and wellness services, while logging special client requests — all managed directly in iHub CRM.
Step 4: Keep Your Team Informed
Notifications and summaries are sent automatically to the right staff, ensuring trainers, therapists, and receptionists are ready to assist clients efficiently.
Frequently Asked Questions
How does HiThere AI manage appointments for gyms, spas, and wellness centres?
HiThere AI schedules sessions automatically, collects client information, checks availability, and confirms bookings, making sure no appointment is missed.
Can HiThere AI call answering service log special client requests?
Yes. Requests such as dietary consultations, personal training preferences, spa treatments, or wellness packages are recorded and forwarded to the relevant staff for timely action.
Does the AI receptionist recognise new and returning clients?
HiThere AI’s iHub CRM identifies repeat clients and stores previous session details, while also logging new client information, helping your team provide personalised service.
Can AI Virtual Receptionist handle general enquiries for health & wellness centres?
Absolutely. HiThere AI can answer questions about class schedules, available services, membership options, pricing, or take messages for your staff to follow up.
Can clients reach HiThere AI outside normal business hours?
Ready to keep every session and appointment on track?
Stay on top of every appointment and client request at your Health and Wellness centre. Let AI Receptionist handle the calls. Schedule your demo now!